How to Choose a Board Meeting Software
How to select the right software for your board meeting?
The virtual running of a board meeting can be a wonderful way to ensure everyone is involved. Not all tools are identical, particularly in terms of meeting productivity and ease-of-use. When evaluating board management tools to use, you should seek out an intuitive interface that is free of distractions. It requires minimal training. Look for features such as integrated video conferencing that allows you to run all of your meetings from one place and allow you to focus on the task at hand instead of switching between different apps and tabs. Choose a solution that offers tutorials, workflow instruction and tech support to ensure your board members are able take advantage of the solution easily.
Modern board management software often includes real-time sync. This means that whenever directors log into their portal for board members, they are immediately presented with the most recent version of each document. This removes the need for administrators to compile and distribute materials after a meeting, saving time and effort. Online collaboration features allow board members to share their thoughts and take notes in a collaborative format. This improves the meeting preparation and meeting outcomes. Certain board-level platforms allow attendees to vote, which is a great way to achieve consensus over the governance policies and hiring. In the UK for instance, section 360A of the Companies Act allows businesses to adopt an online voting system in place of a hand-to-hand vote. The system documents the results of every decision, increasing transparency and trust among shareholders and investors.
